The Asian Development Bank invites applications from qualified candidates for following positions.

1. Operations Assistant
Vacancy Reference Number:  ADB-HR-15-0511

Job Purpose
To perform secretarial and clerical duties for Nepal Resident Mission (NRM), including organizing and maintaining records, contacting with the public, preparing correspondence and reports, assisting in visiting ADB missions and other appropriate functions as required.

EXPECTED OUTCOMES
Mail/Written Communication/Follow-up
> Ensures that all correspondence and documents are correctly typed, copied or printed out and submitted on time in compliance with ADB standard.
> Ensures that all incoming faxes and mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered and dispatched on time.

Oral Communications/Internal and External Contacts
> Provides efficient reception services such as screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls and ensures that these are referred in a timely manner to concerned staff.

Office Administration
> Ensures that office filing system and records are properly maintained and updated in accordance with existing framework for easy retrieval.
> Assists in retrieving files and documents for preparation of reports.
> Ensures that publication articles selected by NRM officers are properly copied and disseminated to concerned staff.
> Undertakes photocopying and printing tasks.

Others
> Provides logistical assistance to ADB missions.
> Assists in logistic and administrative arrangements related to setting up workshops, seminars and conferences organized by the NRM/HQ.
> Performs other duties as required and reflected in the incumbent’s workplan.

Education Requirements
Bachelor’s degree

Relevant Experience
Work experience
- At least 5 years of relevant professional experience, preferably in an international organization

Technical knowledge
- Good typing skills; good knowledge of stenography preferred but not necessary
- Good computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in ADB
- Able to manage priorities and workload within general schedule of work, instructions and standardized practices
- Good oral and written communication skills in English

People and leadership skills
- Able to liaise and work effectively with staff within own work location
- Able to work collaboratively with teams as a constructive team member
- Able to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills
- Able to maintain composure under pressure

To apply and for more details, visit http://www.adb.org/careers/adb-hr-15-0511

Application Deadline: 21 August 2015

2. Associate Project Analyst
Vacancy Reference Number: ADB-HR-15-0510

Job Purpose
To provide analytical, statistical, and administrative support to the Portfolio Management Unit (PMU)

EXPECTED OUTCOMES
Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Staff and/or senior National Staff)

Project Administration
> Follows up with executing agencies on timely submission of project progress reports, audited financial statements, and audited project accounts. Monitors the implementation progress of loan/technical assistance (TA) projects by reviewing project files and the progress reports submitted by executing agencies. Updates project performance reports and technical assistance performance reports.
> Prepares documents and files, and participates in field missions; facilitates field discussions and assists in preparing mission documentation.
> Participates in project completion review missions and assists Project Officers in assigned sectors to prepare Project Completion Reports by collecting and analyzing data and information, preparing appendixes needed, and formatting Project Completion Reports.
> Keeps up-to-date on changes in Project Administration Instructions, and in ADB's policies and guidelines on procurement and use of consultants. Familiarizes executing agencies with ADB guidelines and procedures, particularly on project administration.
> Assists the RM focal point for Project Performance Management System (PPMS) in carrying out work on PPMS.
> Reviews withdrawal applications (WAs), summary sheet, statement of expenditures (SOE) and other disbursement related documents under direct payment
> Replenishment/liquidation, reimbursement and commitment letter procedures for assigned ongoing loans and grants and ensure accuracy and completeness of WAs and documentation.
> Checks the claims and ensure validity, correctness and compliance with the conditions of loan/grant agreement.
> Assist in following up with the Office of the Auditor General regarding timely submission of audited reports to ADB, reviewing of its content, and following up on the actions with the concerned executing agencies.

Procurement and Contracts
> Follows up with executing agencies to expedite procurement/contract awards. Assists in making contract awards and disbursement projections.
> Assists in reviewing procurement documents, prepares preliminary comments on the documents, and drafts responses on procurement matters. Reviews procurement contracts, prepares draft Procurement Committee Papers, and assists in processing disbursements by updating Procurement Contract Summary Sheet (PCSS) and the Loan Financial Information System.
> Checks and undertakes some preliminary investigative work, if necessary, to substantiate the authenticity and accuracy of documentation concerning the procurement of goods, works and services or to determine compliance with ADB policies, guidelines and procedures.
> Portfolio Performance Reviews and Studies
> Assists in collecting and analyzing data and information on country portfolio performance in assigned sectors; provides analytical support; participates and contributes to annual and quarterly Country Portfolio Reviews
> Assists in preparing periodical notes and reports on portfolio performance review.

Others
> Maintains documents, records, and files for delegated projects.
> Performs other tasks as delegated and reflected in the incumbent’s workplan.

Education Requirements
> Bachelor’s degree in Engineering, Business Administration, or Finance

Relevant Experience
> Work Experience
> At least 5 years of experience in project administration including procurement, contract administration, and progress management. Practical experience in infrastructure (energy, transport, and urban) projects is an advantage. Associated knowledge and experience in financial control, and related experience in international agencies are preferred.
Technical Knowledge
> Good verbal and writing communication skills in English Language.
> Proven ability to undertake background research and analysis on well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing data, and in preparing notes, papers and sections of reports.
> Ability to quickly obtain a good working knowledge of Government and ADB's procurement policies, guidelines and procedures, and procurements.
> Good computer skills with sound knowledge of common word-processing, spreadsheets, presentation, and graphic software used in ADB.

People and leadership skills
> Ability to establish and maintain productive contacts with Government officials, donor agencies, and executing agencies; good interpersonal and communication skills are desirable.
> Ability to work with individuals from different cultural/national backgrounds.
> High integrity, good ethics and ability to maintain confidentiality.

To apply and for more details, visit http://www.adb.org/careers/adb-hr-15-0510

Application Deadline: 21 August 2015